Privacy Policy

Wittenberg University is committed to delivering information services that recognize and respect customer concerns about privacy. The Wittenberg Privacy Policy describes how we recognize these concerns and uphold our commitments to address them.

Organizational Commitment to Privacy

Wittenberg maintains a multi-disciplinary commitment to privacy, including roles responsible for all aspects of information protection that includes security and privacy. A security awareness program helps students, faculty and staff understand their roles and responsibilities in protecting information. Systems that solicit or display personally-identifiable information are protected by authentication and authorization controls.

Privacy of Web-Based Transactions

Wittenberg’s web-based experiences involving personal, confidential, or sensitive information are secured by SSL (Secure Sockets Layer protocol) with 128-bit encryption.

Why We Collect Personal Information

We collect personal information in order to deliver services and information personalized to you, and your role or interests at Wittenberg.

Personal Information We Collect

Collection of personal information is limited to that required in order to provide services to you. Information collected may include, but is not limited to:

  • Name and Date of birth
  • Social Security Number (limited uses only)
  • WittID Number
  • Address, city, state, postal code and country of residence
  • Home, cellular and other contact telephone number(s)
  • Emergency contact information (names, phone numbers and email addresses)
  • Academic credentials
  • Academic, leisure or other interests
  • Other information pertinent to your specific interests at Wittenberg

Use of the WittID Number

The WittID Number is used as the student identification number.

Collection and Use of the Social Security Number (SSN)

While the Social Security Number (SSN) is no longer used as the student identification number, the SSN is required to be collected from:

  • students,
  • those who are employed by and/or paid by the University,
  • individuals applying for or receiving financial aid, and
  • Sponsored Account applicants (last 4 digits only)

Other Information We Collect

Your web browser automatically sends us the type of computing device and operating system you are using. We may also collect and maintain the IP (internet protocol) address used by your computing device. In addition, we may collect the dates and times you access the myWitt portal and associated services, URLs requested, file names sent or received, search strings, and errors generated. We may also collect other information to assist us in maintaining or managing our systems, assisting you with a help request, or informing investigations. We may also share information with:

  • departments within the University,
  • individuals and organizations involved in assisting the University in providing services, and
  • in response to lawful orders issued by, local, state and/or Federal agencies.

How Personal Information is Used Within Wittenberg

The primary use of personal information is to enable delivery, personalization, and improvement of services related to individual roles and work at Wittenberg. Personal information may be shared with other departments and business units at the University to the extent necessary to deliver and improve services offered.

How Personal Information is Used Outside Wittenberg

To the extent necessary to deliver and improve services, we may share personal information with others outside the University such as third party providers, vendors, and others acting on behalf of the University. Wittenberg does not sell personal information. The University complies with lawful orders for production of records pursuant to law enforcement investigations, and in supplying information as may be required by local, state and Federal agencies.

Cookies

Occasionally, Wittenberg works with Google for the purpose of delivering specific advertising campaigns which may use cookies to help us serve and manage ads across the web. Most browsers are initially set up to accept cookies, but you can reset your browser to refuse all cookies or to indicate when a cookie is being sent. Additionally, you may choose to opt out of Google advertising here or visit the Network Advertising Initiative (NAI) opt-out page. Refusing cookies or opting out of Google advertising will not limit your ability to use the Wittenberg website.

Third party links

Occasionally, at our discretion, we may include links on our website to third-party sites that have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.

Email Messages

If you send us email, we may share your email address and message content with others inside University, and with persons and organizations outside the University who may be called on to assist in processing your inquiry or serving your needs.

Telephone Numbers

If you supply telephone numbers of any description, we may share these numbers with service providers inside and outside the University.

Access to Information and Files Pertaining to you

You have the right to request access to information and files pertaining to you. You may exercise these rights by contacting the office appropriate to your role at the University.

Requesting Access to Information and Files Pertaining to you

To request access to information and files pertaining to you, we invite you to contact the office appropriate to your role:

Applicants are Invited to Contact the Office Admissions:
Wittenberg University
Office of Admissions
200 W. Ward St., Springfield, OH  45501
admissions@wittenberg.edu

Students are Invited to Contact the Office of the Registrar:
Wittenberg University
200 W. Ward St., Springfield, OH  45501
registrar@wittenberg.edu
Voice: 937-327-6131
 

Procedure for Requesting Access to Information and Files Pertaining to you

To request access to information and files pertaining to you, a written request is required. In your request, we ask that you share with us the following information:

  • your name and role (applicant or student)
  • contact information, including your email and postal addresses,
  • the item(s) of information you wish to access, and
  • the reason for requesting access to the information.

The University will respond to requests no later than sixty (60) days after receipt. If a request is denied, we will send a written explanation explaining the reason for the denial, and a notification of your right to file a written statement of disagreement. The University may also provide a right to have the denial reviewed. If the University is unable to act within sixty (60) days, we may extend that time by no more than an additional thirty (30) days. If we need to extend this time, we will notify you of the delay and the date by which we will complete action on your request.

Your Right to Request Information Pertaining to you be Removed from Wittenberg Systems and Files

You have the right to request information pertaining to you be removed from Wittenberg systems and files. There are some instances however, where the University may deny a request to remove information. For example, the University may decline to remove the following types of information including, but not limited to:

  • information required to be maintained by the University as part of student or employment records, or pursuant to local, state or Federal law, statute or other regulation, or in performance of contractual obligations, and/or
  • information compiled in reasonable anticipation of, or for use in a civil, criminal or administrative action or proceeding.

Procedure for requesting removal of information pertaining to you To request removal of information pertaining to you, a written request is required. In your request, we ask that you share with us the following information:

  • your name and role (applicant, student, or employee),
  • contact information, including your email and postal addresses,
  • the item(s) of information you want removed, and
  • the reason for requesting removal of the information.

The University will respond to requests no later than sixty (60) days after receipt. If a request is denied, we will send a written explanation explaining the reason for the denial, and a notification of your right to file a written statement of disagreement. The University may also provide a right to have the denial reviewed. If the University is unable to act within sixty (60) days, we may extend that time by no more than an additional thirty (30) days. If we need to extend this time, we will notify you of the delay and the date by which we will complete action on your request.

Redress

If you are not satisfied with the outcome of a privacy inquiry, you have the right to seek redress. To exercise this right, please contact in writing, the Office of Information & Technology Security, Wittenberg University, 200 W. Ward St, Springfield, OH  45501. The following information is required:

  • your name and role (applicant, student, or employee),
  • a description of the problem or concern,
  • your contact information, including email and postal addresses,
  • the names of person(s) you have contacted about the problem, and
  • copies of responses received from them.

The University will respond to requests no later than sixty (60) days after receipt. If a request is denied, we will send a written explanation explaining the reason for the denial, and a notification of your right to file a written statement of disagreement. The University may also provide a right to have the denial reviewed. If the University is unable to act within sixty (60) days, we may extend that time by no more than an additional thirty (30) days. If we need to extend this time, we will notify you of the delay and the date by which we will complete action on your request.

How to Contact the Organization

If you have a question about the Wittenberg privacy policy, please contact the appropriate office. Contact information is shown in the section of the policy entitled "Requesting access to information and files pertaining to you.”

Privacy Officer

If the office responsible for your role is not able to answer your question, please email privacy@wittenberg.edu . A member of the Information Security and Identity Services group will assist you.

Changes to the Privacy Policy

The Wittenberg Privacy Policy is subject to change at any time. We encourage current students and prospective students to regularly review the privacy policy for any changes.